Many businesses today are deciding to digitize their information and are turning towards online data archiving services to manage their ever-increasing data storage requirements.Whether they are government offices, healthcare groups, legal courts, manufacturing businesses, insurance companies, or providers of higher education and etc, they produce and receive vast amounts of information in both electronic and paper form. While emails, instant messages, data files, document files and scanned images are all vital to business, storing and managing them—and their growth—is not an easy task.Though storing paper documents is turning out to be an old-fashioned method, in most regions, it is a legal requirement that invoices are kept for up to 12 years where the potential dangers associated with record management are immense. With emerging amounts of documents, it is very much easy to misplace or damage physical documents within an office environment. Therefore a process that proves most effective for businesses who need to store documents and quickly access information from them and who want to reduce the time it takes for staff to manually search and retrieve files and documents is required.
Information, no matter how it is initially produced or collected, is an increasingly valuable asset for organisations and documents as such needs to be either destroyed or archivedwhen it reaches the end of its life. With the growth of electronic transactions, online VAT and tax returns, and additional legal obligations for data retention relating to e-mail records for example, such archiving services are becoming a necessity.While the requirements to digitize and archive informationsbecome more complex, a successful archives program helps an organisation to keep historical material and inactive records well organized, preserved, and described for easy access and use. A professional document management services include basic image scanning and archiving, searchable OCR documents, bar-code document scanning with auto indexing, image correction, restoration, clean-up, etc a business approach being the most simple and pragmatic way to accomplish certain business objectives in regards to archiving.
While the idea of a cross-functional approach to archiving would seem to be the most beneficial in the long run, digital archiving of all your documents enable the organization to:
A Technical Specification focuses on the security aspects of providing electronic data archiving services, and applies the provisions of ISO/IEC 27001 to this important industry for nearly any paper document that needs to be scanned and archived, including blueprints, billing statements, receipts, employee or client files, Human Resource records, etc.